Instructions for the NPI Bulk/Batch Submission Process:
The NPI Bulk/Batch Submission form is for providers who want to use the On-Line Submission in batch mode for multiple NPI entries instead of individual entries via the On-line Submission web page. After your organization has enumerated and received NPIs, please download and complete the NPI Bulk/Batch Submission spreadsheet to register the related NPIs with us.
Once you have finished completing the spreadsheet, please send it to npi.bulk.submission@wellpoint.com. Once the file is received, you will receive receipt confirmation from the NPI Bulk Submission Administrators.
On the Provider tab of the spreadsheet, each column that is highlighted in "Gold" is a required field for the NPI Bulk Submission process no matter what entity type the provider is considered. The columns that are highlighted in "Light Yellow" are required fields for Entity Type 1 providers and columns that are highlighted in "Light Turquoise" are required fields for Entity Type 2 providers. We encourage you to complete all of the fields that pertain to your entity type on the NPI Online Bulk Submission spreadsheet. This will help to guarantee that our internal systems accurately reflect your NPI and demographical information. By making preparations in advance of the upcoming implementation, you can help secure a seamless conversion to NPI, minimizing any potential payment disruptions in your operations with us. If you have any questions, please send your questions to
npi.bulk.submission@wellpoint.com with your contact information and someone will assist you.
We will keep your submitted information confidential and use it only for business purposes.
Once you have finished completing the spreadsheet, please send it to
npi.bulk.submission@wellpoint.com.
Click here to download the
Bulk Submission spreadsheet
Below are instructions and a description for each of the columns within the Provider Spreadsheet tab:
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| Columns A through C are for either Entity Type 1 or Entity Type 2 Providers data.
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Column A
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Notes:
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Enter any notes regarding the provider entry contained on this row.
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Column B
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Entity Type* Code
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This is a required field for the completion of the form, please enter either: -
- for individual providers - An individual who renders health care.
- for An organization that renders health care or a subpart of an organization that renders health care.
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Column C
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NPI*
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Enter the provider's NPI in this column. This is a required field. The NPI is a 10-digit all-numeric identifier and we will only be able to accept a 10-digit all numeric identifier.
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| Columns D through K are for Entity Type 1 - Individual Provider data only.
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Column D
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Prefix (e.g., Major, Mrs.)
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All forms accepted such as Ms., Mr. Mrs., Major, etc.
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Column E
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First Name*
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Enter the provider's first name in this column. This is a required field for Entity Type 1 providers only.
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Column F
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Middle Name
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Enter the provider's middle name in this column. This is an optional field.
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Column G
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Last Name*
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Enter the provider's last name in this column. This is a required field for Entity Type 1 providers only.
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Column H
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Provider Suffix Name
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Enter provider's suffix (e.g., Jr., Sr.). This is an optional field.
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Column I
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Provider Credential Name
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Enter provider's credential (e.g., M.D., D.O.). This is an optional field.
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Column J
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Social Security Number
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This is an optional field; however, if it is completed, all nine digits need to be entered.
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Column K
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IRS ITIN
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This is for the Individual Taxpayer Identification Number (ITIN). This is a nine-digit provider taxpayer identifying number assigned by the IRS to individuals who are not eligible to be assigned a Social Security Number (SSN). Please do not enter your Employer Identification Number in this field. This is an optional field; however, if it is completed, the field will require all nine digits to be entered.
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| Columns L through N are for Entity Type 2 Providers - Organization or Subparts of an Organization data only.
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Column L
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Organization Name*
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If the provider is an Entity Type 2 Organization, enter the legal entity name. This is a required field for entity Type 2 providers. Do not enter an Organization Name if you are entering an Entity Type 1 Provider.
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Column M
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DBA Name
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If the business performs business under another name such as Jones Cardiology Group d/b/a Jones Heart Docs then the “Doing Business As” name would be entered here. This is not a required field; however, it may be very helpful for identification purposes within our crosswalk tables.
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Column N
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EIN- Employee Tax Identification Number
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This is an optional field; however, if it is completed, all nine digits are required to be entered.
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| Columns O through W are for either Entity Type 1 or Entity Type 2 Providers data.
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Column O
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Registrant Name*
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Enter your name. This is a required field.
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Column P
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Registrant's Position of Authority*
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Enter your title. This is a required field.
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Column Q
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Registrant's Telephone Number*
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Enter your telephone number. Please enter the telephone number with this format XXX-XXX-XXXX. This is a required field.
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Column R
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Location Address 1
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Enter the primary practice location address on this line.
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Column S
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Location Address 2
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Enter any additional information regarding the primary practice location address on this line.
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Column T
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Location City
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Enter the city of the practice location.
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Column U
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Location State
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Enter the state of the practice location. The State must be abbreviated to the standard 2 letter state abbreviation.
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Column V
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Location Zip Code*
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Enter the 5 digit-zip code plus the 4 digit zip-plus identifier. This is a required field.
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Column W
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Location Phone Number*
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Enter the practice location's telephone number. Please enter the telephone number with this format XXX-XXX-XXXX. This is a required field.
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| Columns X through Y are for Entity Type 1 - Individual Provider data only.
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Column X
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UPIN
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Enter the standard Unique Physician Identifier Number (UPIN) as assigned by Medicare. This field can only be completed by Entity Type I Providers.
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Column Y
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DEA
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Enter the standard DEA number assigned by the Drug Enforcement Agency for providers to use when prescribing medications. This field can only be completed by Entity Type 1 Providers.
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| Columns Z through AA are for Entity Type 2 - Individual Providers - Organization or Subparts of an Organization data only.
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Column Z
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Medicare ID
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Enter the Medicare ID number as assigned by Medicare. This field can only be completed by Entity Type 2 Organizations.
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Column AA
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NCPCP (Pharmacies only)
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If this is a pharmacy, enter the unique number assigned by the National Council for Prescription Drug Plans (NCPDP) to pharmacies to assist the payers to process pharmacy claims, etc. This field can only be completed by Entity Type 2 Organizations – more specifically Pharmacies.
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| Columns AB through BD are for either Entity Type 1 or Entity Type 2 Providers data.
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Column AB
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Claim Billing ID
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Enter the claim billing ID that you utilize when submitting claims. This maybe a Provider Identification Number or in some cases a Tax ID number.
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Column AC
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ST NARC ID 1
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Enter the first State Narcotic Identification Number in this field. A total of four State Narcotic Codes can be entered for each provider.
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Column AD
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ST NARC CODE 1
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Enter the 2-letter state code that corresponds to the first State Narcotic Identification Number in column AC.
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Column AE
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ST NARC ID 2
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Enter the second State Narcotic Identification Number in this field if necessary.
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Column AF
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ST NARC CODE 2
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Enter the 2-letter state code that corresponds to the second State Narcotic Identification Number in column AE.
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Column AG
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ST NARC ID 3
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Enter the third State Narcotic Identification Number in this field if necessary.
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Column AH
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ST NARC CODE 3
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Enter the 2-letter state code that corresponds to the third State Narcotic Identification Number in column AG.
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Column AI
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ST NARC ID 4
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Enter the fourth State Narcotic Identification Number in this field if necessary.
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Column AJ
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ST NARC CODE 4
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Enter the 2-letter state code that corresponds to the fourth State Narcotic Identification Number in column AI.
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Column AK
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ST Medicaid ID 1
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Enter the first State Medicaid Identification number in this field. A total of four State Medicaid ID numbers can be entered for each provider.
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Column AL
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ST Medicaid CODE 1
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Enter the 2-letter state code that corresponds to the first State Medicaid Identification Number in column AK.
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Column AM
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ST Medicaid ID 2
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Enter the second State Medicaid Identification number in this field if necessary.
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Column AN
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ST Medicaid CODE 2
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Enter the 2-letter state code that corresponds to the second State Medicaid Identification number in column AM.
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Column AO
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ST Medicaid ID 3
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Enter the third State Medicaid Identification number in this field if necessary.
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Column AP
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ST Medicaid CODE 3
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Enter the 2-letter state code that corresponds to the third State Medicaid Identification number in column AO.
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Column AQ
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ST Medicaid ID 4
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Enter the fourth State Medicaid Identification number in this field if necessary.
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Column AR
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ST Medicaid CODE 4
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Enter the 2-letter state code that corresponds to the fourth State Medicaid Identification number in column AQ.
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Column AS
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ST License ID 1
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Enter the first State License number in this field. A total of four State License numbers can be entered for each provider.
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Column AT
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ST License CODE 1
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Enter the 2-letter state code that corresponds to the first State License number in column AS.
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Column AU
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ST License ID 2
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Enter the second State License number in this field if necessary.
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Column AV
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ST License CODE 2
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Enter the 2-letter state code that corresponds to the second State License number in column AU.
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Column AW
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ST License ID 3
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Enter the third State License number in this field if necessary.
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Column AX
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ST License CODE 3
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Enter the 2-letter state code that corresponds to the third State License number in column AW.
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Column AY
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ST License ID 4
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Enter the fourth State License number in this field if necessary.
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Column AZ
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ST License CODE 4
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Enter the 2-letter state code that corresponds to the fourth State License number in column AY.
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Column BA
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Taxonomy 1
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Enter the first taxonomy code here. If you are unsure of your taxonomy code, you may look up taxonomy codes at www.wpc-edi.com/taxonomy. A total of four taxonomy codes may be entered. The taxonomy code must be an 11-digit alphanumeric code.
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Column BB
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Taxonomy 2
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Enter the second taxonomy code in this field if necessary.
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Column BC
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Taxonomy 3
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Enter the third taxonomy code in this field if necessary.
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Column BD
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Taxonomy 4
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Enter the fourth taxonomy code in this field if necessary.
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